Land Use and Historic Preservation Pre-submittal Meeting Scheduling & Document Transmittal Portal

Pre-submittal meetings are required before application submittal, and before a neighborhood meeting is held. Pre-submittal meetings are meant to provide applicants with direction and guidance around the application requirements and identify any potential issues that may arise with the site and/or proposal. Feedback provided at the pre-submittal meeting is informational; full application review is performed once the formal application is received following the pre-submittal meeting.  

Scheduling and document transmittal for these meetings can be performed via the Acuity Scheduling link and document upload portal provided at the bottom of this page. Please review the two types of meetings offered, and then proceed to the Scheduling and Document Transmittal section below. Please be advised that pre-submittal meeting availability fluctuates based on demand, and same week scheduling may not be available.

Land Use Pre-submittal Meeting 

Land Use pre-submittal meetings are intended to provide an initial review of the proposed application. Staff will also walk the applicant through the application and review process. 

  1. Pre-submittal meetings  are required for: 
    • Zoning Map Changes; 
    • Annexation Petitions; 
    • Tier Boundary Modifications; and 
    • Watershed Boundary Determinations. 
  2.  Pre-submittal meetings are conducted virtually every Wednesday from 1:00pm - 5:00pm via the Zoom platform. There is no fee for this service.  
  3. Time slots are for 55 minutes on the hour and arranged on a first-come, first-served basis.   
  4. Meetings must be scheduled at least 48 hours in advance.  
  5. A map of the site and a description of the proposal must be submitted in advance of the pre-submittal meetingusing the instructions provided in item #9.  Failure to provide the required items will result in an automatic cancellation of the pre-submittal meeting. 
  6. Applicants proposing development other than one single-family lot will be required to submit a Summary Utility Development Statement (SUDS) request from Public Works Division of Water Management and this documentation must be included with Land Use applications. The SUDS application may be found here.   
  7. Prior to the pre-submittal meeting, applicants should speak to Earlene Thomas in the Transportation Department to see if a Transportation Impact Analysis is required as part of the project. Earlene may be reached at: earlene.thomas[at]durhamnc.gov. 
  8. The intake form in Acuity Scheduling must be completed for a pre-submittal meeting to be accepted and scheduled.   
  9. Proceed to Scheduling and Document Transmittal. 

Note: Failure to arrive within ten minutes of the scheduled meeting time will result in appointment cancellation and a new appointment must be scheduled.  

Historic Properties Pre-submittal Meeting 

Historic property pre-submittal meetings are required before a Major Certificate of Appropriateness or Landmark Designation application may be submitted. Historic Property pre-submittal meetings are intended to provide an initial review of the proposed application and help applicants navigate the review process

  1. Pre-submittal meetings are required for 
    • Major Certificate of Appropriateness and 
    • Landmark Designations. 
  2. Pre-submittal meetings are conducted virtually everyday via the Zoom platform. There is no fee for this service.  
  3. Time slots are 45 minutes and arranged on a first-come, first-served basis.  
  4. Meetings must be scheduled at least 48 hours in advance. 
  5. A description of the proposal must be provided in advance of the pre-submittal meeting. Documents should be transmitted using the instructions provided in item #6 below.  
  6. Proceed to Scheduling and Document Transmittal. 

Note: Failure to arrive within ten minutes of the scheduled meeting time will result in appointment cancellation and a new appointment must be scheduled.   

Scheduling and Document Transmittal 

Follow these steps to choose your appointment time and transmit documents. 

  1. Choose your meeting type and schedule the appointment
     
    Land Use Pre-submittal Meeting 

    Historic Property Pre-submittal Meeting 

  2. Transmit documents  
    1. Use the submittal portal that appears at the bottom of the page to submit plans. Use alternate link if the portal does not appear at the bottom of your page. 
    2. Include a copy of the meeting confirmation email with the transmittal. 
    3. Files should be labeled to distinguish the type of meeting requested, and include the meeting date, project address, and PID.