Land Use, Policy, and Historic Properties Pre-submittal Meeting Scheduling & Document Transmittal Portal

Pre-submittal meetings are required before application submittal, and before a neighborhood meeting is held. Pre-submittal meetings are meant to provide the applicant with direction and guidance around the application requirements, and identify any potential issues that may arise with the site and/or proposal.  Feedback provided at the pre-submittal meeting is informational. Applications will be fully reviewed once received. 

Scheduling and document transmittal for these meetings can be performed via the Acuity Scheduling link and document upload portal provided at the bottom of this page. Please review the two types of meetings offered, and then proceed to the Scheduling and Document Transmittal section below. 

Land Use Pre-submittal Meeting 

Land Use pre-submittal meetings are intended to provide an initial review of the proposed application. Staff will also walk the applicant through the application and review process. Pre-submittal meetings are required for:  

  • Zoning Map Changes; 
  • Annexation Petitions; 
  • Tier Boundary Modifications; and 
  • Watershed Boundary Determinations. 
  1. Pre-submittal meetings are conducted virtually every Thursday from 1:00 - 3:00 pm via the Zoom platform. There is no fee for this service.  
  2. Time slots are for fifty-five (55) minutes on the hour and arranged on a first-come, first-served basis.   
  3. Meetings must be scheduled at least forty-eight (48) hours in advance.  
  4. A map of the site and a description of the proposal must be submitted in advance of the pre-submittal meeting, using the instructions provided in item #8.  Failure to provide the required items will result in an automatic cancellation of the pre-submittal meeting. 
  5. Applicants proposing development other than one single-family lot will be required to submit a Summary Utility Development Statement (SUDS) request from Public Works Division of Water Management. Said documentation must be provided to the Land Use Team along with the other required documentation. 
  6. Prior to the pre-submittal meeting, applicants should speak to Earlene Thomas in the Transportation Department to see if a Transportation Impact Analysis is required as part of the project. She may be reached at:  earlene.thomas@durhamnc.gov 
  7. The intake form in Acuity Scheduling must be completed for a pre-submittal meeting to be accepted and scheduled.   
  8. Proceed to Scheduling and Document Transmittal. 
    • A note:  The intention of the Land Use Visioning meeting is to discuss rezoning, annexation, or future land use map proposals that are not ready for application submittal but require more information.  In addition, this meeting can be used to get direction from the Planning Department leadership about the long-term vision for a site.  In addition to answering policy questions, folks can also ask process ones as well. This meeting DOES NOT count towards the pre-application, pre-submittal meeting requirement.

Note: Failure to arrive within ten (10) minutes of the scheduled meeting time will automatically result in the cancellation of your appointment.  The applicant will be responsible for scheduling a new appointment and re-submitting any documents from the first submittal.  

Policy Pre-submittal Meeting 

Policy pre-submittal meetings are intended to provide an initial review of the proposed application. Staff will also walk the applicant through the application and review process. Pre-submittal meetings are required for:   

  • Neighborhood Protection Overlays 
  • UDO Text Amendments 
  • Comprehensive Plan Text Amendments; and 
  • Development Agreements 
  1. Pre-submittal meetings are conducted virtually via the Zoom platform. There is no fee for this service.  
  2. Time slots are for sixty (60) minutes on the hour and arranged on a first-come, first-served basis.   
  3. Meetings must be scheduled at least one (1) week in advance.  
  4. A boundary map of the site (if applicable), must be submitted in advance of the pre-submittal meeting, using the instructions provided in item #6.  Failure to provide the required items will result in an automatic cancellation of the pre-submittal meeting. 
  5. The intake form in Acuity Scheduling must be completed for a pre-submittal meeting to be accepted and scheduled.   
  6. Proceed to Scheduling and Document Transmittal. 

Note: Failure to arrive within ten (10) minutes of the scheduled meeting time will automatically result in the cancellation of your appointment.  The applicant will be responsible for scheduling a new appointment and re-submitting any documents from the first submittal.  

Historic Properties Pre-submittal Meeting 

Historic property pre-submittal meetings are required before a major certificate of appropriateness or landmark designation application may be submitted. Historic Property pre-submittal meetings are intended to provide an initial review of the proposed application and help the applicant navigate the application process. Pre-submittal meetings are required for:  

  • Major Certificate of Appropriateness; and 
  • Landmark Designations. 
  1. Pre-submittal meetings are conducted virtually everyday via the Zoom platform. There is no fee for this service.  
  2. Time slots are forty-five (45) minutes and arranged on a first-come, first-served basis.  
  3. Meetings must be scheduled at least forty-eight (48) hours in advance. 
  4. A description of the proposal must be provided in advance of the pre-submittal meeting. Documents should be transmitted using the instructions provided in item #5 below. 
  5. Proceed to Scheduling and Document Transmittal. 

Note: Failure to arrive within ten (10) minutes of the scheduled meeting time will automatically result in the cancellation of your appointment.  The applicant will be responsible for scheduling a new appointment and re-submitting any documents from the first submittal.   

Scheduling and Document Transmittal 

Follow these steps to choose your appointment time and transmit documents. 

  1. Choose your meeting type and schedule the appointment
  2. Transmit documents  
    Use the links below to submit plans and documents.